Exhibit Booths & Sponsorships

1. Some booths are reserved exclusively for sponsors. Sponsorship is awarded on a first come, first served basis.
2. Sponsoring and Exhibiting Companies may not perform any activity that interferes with the scientific and social protocol of the conference. Interference with the scientific and social protocols of the conference may result in termination of benefits with no refund.
3. All banners and logo usage permitted by the conference must meet the size, resolution, and placement requirements provided by the conference. Where visual materials are requested by the conference, if materials are not provided to the organizers upon request then the sponsors will forgo their opportunity to be represented in print/digital media. Failure of the sponsoring or exhibiting company to provide materials as requested by the conference organizers is done at the risk of the sponsor. No refunds will be provided to sponsors failing to fulfill the requests of the conference organizers.
4. The conference is not responsible in any way for the Government of Canada’s visa approval process. In the event an exhibiting, sponsoring, or attending company is denied entry or fails to receive a visa for entry in time, refunds will not be provided. All companies are fully responsible for their own visa application process.

PAYMENT CONDITIONS & CANCELLATION POLICY

• Companies must pay 50% of the total value of the investment within 30 calendar days after
  receipt of the agreement and confirmation. Failure to do so will result in the release for resale of the booth(s) or sponsorship.
  • In case of exhibitor cancellation:
    • Before 31 December 2025, 50% of full payment received will be refunded
  • 1 – 31 January 2025,
    25% of full payment received will be refunded
  • AFTER 31 JANUARY 2025,
    NO REFUND

Notification of cancellation of sponsorship and exhibition must be made in writing to the Secretary General via e-mail: sales@13icg-montreal.org

Registrations, Short Courses, Social Events

• Credit Card and Bank Transfers are accepted forms of payments.
• Bank transfers must be paid within 20 days of acquiring tickets. The conference reserves the right to cancel bookings if payments are not completed in a timely manner.
• Bank transfers will not be accepted as an option after September 15, 2025.
• Cancellations for any registration must be sent to the GeoAmericas 2024 General Secretary in writing, general@13icg-montreal.org.
• All refunds will be made after the event.
• All bank charges and all administration fees suffered by Minerva or IGS North America on behalf of the conference will be deducted from refunds.
• All accepted papers, extended abstracts, and posters must have a presenter registered by May 13, 2026. Failure to register a presenter by this date may result in the contribution being removed from the program and proceedings. No papers will be included in the proceedings without a presenter attending the conference in Montreal.
• Refunds will not be provided to authors who cancel after their work has been accepted and included in an official conference publication.

In case of registration cancellation:

• Before 13 May 2026 — 70% of full payment will be refunded
• May 14 – July 20, 2026 – 50% of full payment will be refunded
• From July 21, 2026 — NO REFUND